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Legal Assistant - Litigation

Company Confidential


Location:
Virginia Beach, Virginia 23452
Date:
01/06/2017
Job Type:
Employee
Job Status:
Full Time
Categories:
  • General/Other
  • Law/Legal
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Job Details

Legal Assistant - Litigation

Administrative/Clerical - Virginia Beach, Virginia 

Summary

Performs secretarial/legal assistant duties in support of two seasoned litigation attorneys.  Responsibilities are supervised; however, duties require independent judgment, knowledge and proficiency in performing legal secretarial practices and procedures.  Position may be assigned to provide back-up support in the absence of other assigned secretaries and, as necessary, provide coverage for the front-desk/receptionist.

Reports To

Supervising attorneys and Management Team

FLSA Status

  • Full Time
  • Non-exempt
  • May require some work on nights and weekends

Required Education, Skills and Experience

  • Requires either (i) a four (4) year college degree from an accredited college or university; or (iii) minimum of seven (7) years experience as a legal secretary/legal assistant.
  • Ability to use dictation equipment/transcription.
  • Two or more years experience in the areas of complex federal court and Virginia state court civil litigation.  
  • Familiar and capable of filing with ECF and accessing PACER.
  • Working knowledge of Microsoft Word, Excel, Adobe and WordPerfect.
  • Proficiency in Outlook and STI (TABS and PracticeMaster) applications, preferred.
  • Accurate typing speed of at least 60 wpm.
  • Ability to understand legal terminology.
  • Excellent verbal and written communication skills.
  • Proven ability to produce work with careful attention to detail.
  • Excellent spelling, punctuation, proofreading and grammar skills.
  •  Ability to exercise initiative in problem-solving and the proven ability to make sound decisions in absence of clear instructions.
  • Ability to assist with basic legal research (Shepardize cases) is a plus.
  • Good planning and organizational skills.
  • Professional demeanor.
  • Ability work under pressure and handle multiple tasks simultaneously. 

ADA Requirements:

  • Reaching, handling, hearing, speaking, keyboarding.
  • Ability to lift and move up to 25 pounds.
  • Seated and/or standing for long periods of time.

 Essential Functions:

  • Maintains complex pleadings files.
  • Maintains calendar (“tickle” system) of responsive pleadings’ due-dates.
  • Must have experience and be capable of filing pleadings and briefs in federal courts using ICF, and in state courts (some state courts require electronic filing).
  •  Interacts with courts to schedule hearings and otherwise obtain case-related information.
  • Prepares and proofreads complex correspondence and legal documents in an accurate and timely manner.  Documents can include handwritten drafts, rough notes or dictated text from attorneys and paralegals.
  • Organizes and maintains hardcopy or electronic correspondence, legal documents and computer-based calendars.
  • Answers telephone and records and delivers messages promptly.  Displays professional courtesy with all parties when engaged in telephone calls.
  • Arranges appointments, notifies clients and others of appointments.  Coordinates meeting arrangements, including catering and scheduling of conference rooms.
  •  Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements.  Coordinates courthouse filings.
  • Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures.
  • Maintains client and firm files in accordance with firm procedures.
  • Handles mailing of attorney’s monthly bills in accordance with firm procedures.
  • Prepares forms for checks requests and other financial related documents in accordance with firm procedures.
Email resumes to ccresumes@pilotonline.com, refer to Box #20496 in the subject line.

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